Dojo Pomodoro

1. Information We Collect

Personal Information

Account Information: Name, email address, phone number
Profile Data: Custom fields for events, preferences, and metadata
Authentication Data: Managed securely through Clerk authentication service
Event Information: RSVP details, notes, attendance records

Usage and Technical Information

Technical Request Data: Browser type, IP address, and device information transmitted during normal web requests
Operational Diagnostics: Error details and performance signals used to keep the platform reliable
Security Signals: Activity patterns reviewed to detect abuse and protect the platform
Feature Usage Within Core Workflows: RSVP activity, approvals, attendance records, and similar actions needed to operate the service

2. How We Use Your Information

Service Delivery: Process RSVPs, manage events, send notifications
Communication: Send event updates, confirmations, occasional marketing offers, and important notices via SMS/email from the specific event host you opted in to (e.g., Party Nights Presents). Messages are sent by Coucou on behalf of the event host using Dojo Pomodoro as a messaging platform service provider when you provide explicit consent
Platform Improvement: Analyze usage patterns to enhance user experience
Security: Detect fraud, prevent abuse, and maintain platform security
Legal Compliance: Meet regulatory requirements and respond to legal requests

3. SMS and Communication Privacy

Text Message Privacy

Phone numbers are stored for account, RSVP, and SMS delivery features
SMS messages are sent by Coucou on behalf of the event host (for example, Party Nights Presents or Max, Orson, Danya) using Dojo Pomodoro as a messaging platform service provider, and are delivered through Twilio, a SOC 2 compliant SMS infrastructure provider
We use obfuscated phone numbers for display purposes where full numbers are not required (e.g., ***-***-1234)
Message content is not stored beyond delivery confirmation
Opt-out requests are processed immediately and permanently honored
SMS consent is logged with the timestamp and originating IP address for compliance purposes
SMS consent can be withdrawn at any time by texting STOP
You can manage SMS preferences from your RSVP status page or profile at any time

4. Data Storage and Security

Data Storage

Data stored in Convex (real-time database)
Encrypted at rest and in transit
Regular automated backups
Geographically distributed storage

Security Measures

Multi-factor authentication support
Regular security audits and updates
Access controls and audit logs
Access controls for account and event data

5. Third-Party Services

Clerk (Authentication)

Manages user accounts and authentication securely

Twilio (SMS Infrastructure)

Provides SMS delivery infrastructure. Messages are sent by Coucou on behalf of the event host using Dojo Pomodoro as the messaging platform, with Twilio handling the technical delivery

Convex (Database)

Secure, real-time database for application data

6. Your Rights (GDPR & CCPA)

Depending on your location, you may have the following rights:

Access: Request copies of your personal data
Rectification: Correct inaccurate or incomplete data
Erasure: Request deletion of your personal data
Portability: Receive your data in a structured, machine-readable format
Restriction: Limit how we process your data
Objection: Object to certain types of processing
Opt-out: Withdraw consent for SMS communications at any time

7. Data Retention

Account Data: Retained while your account is active
Event Data: Maintained for historical records and analytics
SMS Data: Phone numbers are deleted when consent is withdrawn, while minimal consent records (timestamp, IP address, and the event host associated with consent) are retained for legal compliance
Operational Diagnostics: Retained only as long as needed to investigate issues, prevent abuse, and maintain reliability
Legal Requirements: Some data may be retained longer for compliance purposes

8. Cookies and Tracking

We use cookies and similar technologies to improve your experience. For detailed information about our cookie usage, please see our Cookies Policy.

9. International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with applicable privacy laws.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the “last updated” date.

11. Contact Us

For questions about this Privacy Policy or to exercise your rights, contact us:

Website: dojopomodoro.club
Data Protection: Contact us through the platform for privacy-related requests
SMS Opt-out: Text STOP to any message we send